Sovereign Security
Built for Legal
Professionals
One integrated platform — practice management, private AI, encrypted communications, and enterprise security. Your data never leaves your infrastructure.
One Platform.
Every Part of Practice.
LegalMatters Vault is a fully integrated, self-hosted practice management system — not a subscription to someone else's server. Matter files, AI drafting, encrypted email, document register, calendar, and client intelligence all live inside your own infrastructure.
- Zero third-party access — your data never leaves your control
- No learning curve — the system adapts to legal workflows, not the other way around
- Private AI assistant — matter-aware, on-premise, trained on your context
- 93,000+ documents indexed — full-text search across all matters
- Automated email ingestion — correspondence flows directly into matter files
- Legal-grade audit logs — every action recorded and retained
Everything Built In
Every component of LegalMatters Vault works together as a single system — no integrations, no API keys, no data leaving your premises.
Matter Register
Coded matter management — adversarial, estates, conveyancing, family — all indexed and searchable. Documents, correspondence, and events linked to each matter automatically with structured naming conventions.
Email Intelligence
IMAP polling ingests incoming correspondence directly into vault matter files. Outgoing email approval queues, draft management, and encrypted delivery — all in one place with full audit trail.
Document Register
93,000+ items indexed with retention schedules, destruction batch management, and full-text search. Every document categorised, timestamped, and searchable across all matters from a single interface.
Private AI Assistant
Your AI assistant runs entirely within your own infrastructure. Draft letters, affidavits, and advice with full matter context — the AI reads your actual files, knows your clients, and never makes a single call to an external service.
Correspondent Intelligence
Automatically builds intelligence profiles on lawyers, barristers, and clients from correspondence patterns. Tracks firms, contact histories, and matter relationships — your own private legal intelligence database.
Calendar & Carriage
Matter-linked calendar with carriage rules — court listings flow into matter events, not personal calendars. Separation of diary management from matter carriage, built around how legal practices actually work.
Legal Intelligence Matrix
Cross-references every party, counsel, court, and correspondent across all matters. Tracks who briefs whom, which firms oppose you, QLS registration status, and relationship patterns — a private legal intelligence network built from your own files.
Archive & Retention
Document lifecycle management aligned with Queensland's Legal Profession Act 2007 — 7-year minimum retention post-matter. Automated retention schedules, destruction batch generation, certificates of destruction, and long-term archive flags for wills and property matters.
Jurisdictional Framework
Built around Queensland legal practice — UCPR 2005, Legal Profession Act 2007, Limitation of Actions Act 1974, Privacy Act 1988, and Electronic Transactions Act. Deadlines, court procedures, and compliance requirements are embedded in the workflow, not added as afterthoughts.
Enterprise Security Monitoring & Threat Detection
Every White Rabbit deployment is protected by continuous, enterprise-grade security monitoring. We hold one position without exception: the security and integrity of your evidence comes before availability. A service that is temporarily offline is recoverable. Compromised evidence is not.
AI That Stays
Inside Your Walls
LegalMatters Vault includes a fully on-premise AI layer running entirely within your own infrastructure. No data leaves your server — not prompts, not matter files, not client names. The AI reads your actual matter files, client history, and correspondence to give contextual, accurate assistance.
Legal Drafting
Draft letters, affidavits, and advice with full matter context — AI that knows the file, the client, and the history.
Email Intelligence
AI-assisted reply drafts pulled directly from the last 28 days of matter correspondence — ready to review and send.
Matter Analysis
Summarise large matter files, identify key parties, and surface relevant precedents from your own document register.
Correspondent Profiling
Automatically builds intelligence on opposing counsel, barristers, and clients from your communication history.
Complete Data Sovereignty
Every AI inference runs on your server. Your matter files, client names, legal strategies, and confidential communications never touch an external API — not once.
Your Files.
Your Control.
Your Law.
Client files belong to the practice — not a software vendor, not a cloud provider, and not us. LegalMatters Vault enforces complete data sovereignty from the moment a matter opens through to legally-compliant destruction, with every stage tracked and auditable.
Absolute Data Sovereignty
Files live on your hardware — physical servers in Australia under your control. No cloud provider terms of service. No data processing agreements with overseas entities. No situation in which a foreign court order, service provider insolvency, or policy change affects your access to client files. Australian law governs your data, full stop.
Your Files Are Always Yours
You can request a full export of your matters, documents, and correspondence at any time — in standard formats that open in any application. There is no lock-in and no leverage. In the event of any dispute about fees or services, your access to download and take your files is unconditional. We hold no lien, claim, or interest over your practice data under any circumstances.
Bring Everything With You
Moving to LegalMatters doesn't require starting over. Existing files, archived emails, and documents from prior practice management systems can be migrated across and linked to your matters. Your history comes with you — searchable, privilege-aware, and properly organised from the start.
Archive Lifecycle Management
Retention schedules are automatically calculated from matter close date, adjusted for document type. Wills and property conveyancing matters are flagged for extended or indefinite retention. Destruction batches are generated with certificates of destruction for your compliance records — aligned with the Legal Profession Act 2007.
Legislative & Jurisdictional Awareness
The system understands Queensland legal practice — court listing formats, UCPR service procedures, limitation periods, and QLS practising certificate requirements. Compliance isn't a checklist you complete; it's built into how the system works by default.
Monthly Backup Export
Scheduled automated backups with integrity verification run continuously. On request, a complete encrypted export of all your data — every matter, document, correspondence record, and file — can be delivered in portable format. Verify your backups. Run them yourself. Your data is never inaccessible.
Access Your Vault
From Anywhere
Native apps for Android and Windows connect directly to your self-hosted LegalMatters Vault — encrypted in transit, authenticated end-to-end, with no intermediary servers.
Full vault access, matter lookup, AI assistant, secure email, and document register — in your pocket.
Android 10+ required · Direct connection to your vault
Desktop client with full vault integration — offline drafting, document sync, and SIEM dashboard.
Windows 10/11 required · Requires vault server connection
Email That Understands
Legal Professional Privilege
Most email systems treat all messages the same. Ours doesn't. LegalMatters email hosting is built around the realities of legal practice — who lawyers are, what privilege means, and what a negligent disclosure actually costs.
Automated Legal Privilege Recognition
Every email you send and receive is assessed against your matter files and correspondent database. Communications between solicitor and client that attract legal professional privilege are automatically identified and flagged — before they're forwarded, exported, or disclosed.
Negligent disclosure of privileged material is one of the most common — and most avoidable — professional conduct issues in Queensland practice. The system acts as a standing filter between your correspondence and inadvertent waiver.
Full Queensland Law Society Register — Built In
The complete register of Queensland solicitors, barristers, and law firms is part of the email platform. When a lawyer emails you, they are automatically identified — name, firm, practising certificate class, and current status — without you lifting a finger.
Know immediately whether the person writing to you is a currently practising solicitor, a principal or employee, whether their certificate is in good standing, and which firm they're attached to — all confirmed against QLS records on arrival.
Secure Legal Email Hosting
Your own domain. Your own server. Dedicated infrastructure — not a shared mailbox on someone else's platform. Authenticated sending prevents spoofing of your domain. All email in transit is encrypted. Deliverability is enterprise-grade.
Works with Outlook, Apple Mail, Thunderbird — any standard email client connects via IMAP and SMTP. Hosted email users also access the full platform webmail interface with matter-linked inbox.
Secure Law Firm Web Hosting
Professional website hosting with automated security scanning, strict content security policies, and full HTTPS enforcement. Designed for law firm websites and client-facing portals, with complete separation from your matter data.
Public and private infrastructure are physically isolated — a security event on a public-facing site cannot reach internal matter files.
Private Cloud — No Big Tech
Shared document storage, calendar sync, and client file exchange on a private cloud running on your own hardware. The functionality of a major cloud platform — without Microsoft's, Google's, or Dropbox's terms of service sitting over your client files.
Australian Privacy Principles and legal professional privilege obligations apply to data held on overseas cloud platforms in ways that remain unsettled. Hosting your own cloud eliminates the uncertainty.
Ingestion from Anywhere
Moving to LegalMatters doesn't mean starting from scratch. Existing emails, document archives, and file collections are imported through a structured migration process — connected to your existing matters and searchable from day one.
We support import from most practice management systems, standard email formats, and shared drives. If your data exists, we can bring it across.
Dedicated Infrastructure —
Inside Your Walls
Every service runs on dedicated hardware in Australia. Not a slice of a shared cloud. Not a rented virtual machine. Physical servers purpose-built for legal practice — eight fully isolated environments, each performing a single role, each replaceable without touching the others.
Dedicated Host Environment
All services run in hardware-isolated environments on a single bare-metal server — the same architecture used by banks and government agencies. Each service is contained: a compromise of one environment cannot reach another. Full point-in-time snapshots mean any service can be restored to a known-good state in minutes.
Hardened Network Perimeter
All traffic — inbound and outbound — passes through an enterprise-grade firewall before reaching any service. Automated attack detection blocks known threats in real time. Rate limiting prevents brute-force attempts. Geographic filtering restricts access to Australian and permitted IP ranges. Everything entering or leaving the network is logged.
For the technically minded — detailed architecture and security documentation:
Technology That Works
for Your Practice
Legal professionals are not software engineers. The technology should disappear into the background and let you practise law.
No Learning Curve
LegalMatters Vault is built around how legal practices actually work — matter codes, carriage rules, court listings, correspondent relationships. The system speaks your language, not the other way around. If it requires a manual, it's not finished.
Absolute Sovereignty
Your client files, legal strategies, and confidential communications belong to your practice — not a cloud provider's terms of service. Every byte of your data lives on infrastructure you control, in Australia, under Australian law. That is not optional.
One Package, Everything Included
We built the email server, the practice management system, the AI layer, the security monitoring, the document register, the apps, and the network. You don't manage integrations — you just have a system that works, end to end, from a single team.
Registered Mail &
Legal Form Templates
Pre-formatted templates for common Queensland legal correspondence — fill in the details and print. Designed to meet UCPR and Legal Profession Act requirements for service by post and formal legal notices.
Service by Registered Post
Cover letter for service of documents by registered post under UCPR 2005. Includes certification of posting, document list, and acknowledgement of service statement.
Formal Demand Notice
Seven-day formal legal demand letter for debt recovery and breach of contract matters. Pre-structured with demand particulars, consequence of non-compliance, and response deadline.
Notice of Intention to Sue
Pre-litigation notice as required for personal injury and other matters under Queensland law. Includes particulars of claim, limitation period notice, and settlement invitation.
Affidavit of Service
Affidavit confirming service of documents by post. Suitable for filing with Queensland courts as proof of service. Includes annexure schedule for listed documents.
Ready to Secure
Your Practice?
LegalMatters Vault is deployed for your practice specifically — not a generic SaaS product. Get in touch to discuss your requirements and we'll design a deployment that fits your practice exactly.