One Platform.
Every Part of Practice.
LegalMatters Vault brings matter files, documents, email, calendar, client intelligence and a private assistant together as a single self-hosted system — no integrations, no API keys, no data leaving your premises. Below is the platform overview, then every module that ships with it.
One Platform.
Every Part of Practice.
LegalMatters Vault is a fully integrated, self-hosted practice management system — not a subscription to someone else's server. Matter files, encrypted email, document register, calendar, client intelligence and a private assistant all live inside your own infrastructure, working the way your practice works.
- The lawyer stays in charge — the system prepares, you decide and sign
- Zero third-party access — your data never leaves your control
- No learning curve — the system adapts to legal workflows, not the other way around
- Evidence bound to decisions — instructions summarised, the file in front of you
- 249,000+ documents indexed — full-text search across all matters
- Legal-grade audit logs — every action recorded and retained
Everything Built In
Every component of LegalMatters Vault works together as a single system — no integrations, no API keys, no data leaving your premises.
Matter Register
Coded matter management — adversarial, estates, conveyancing, family — all indexed and searchable. Documents, correspondence, and events linked to each matter automatically with structured naming conventions.
Email Intelligence
IMAP polling ingests incoming correspondence directly into vault matter files. Outgoing email approval queues, draft management, and encrypted delivery — all in one place with full audit trail.
Document Register
93,000+ items indexed with retention schedules, destruction batch management, and full-text search. Every document categorised, timestamped, and searchable across all matters from a single interface.
Lawyer's Assistant
An assistant that prepares, never decides. It reads your actual files, summarises instructions, and drafts letters, affidavits and advice with full matter context — handed to the lawyer to finalise and sign. Runs entirely on your own infrastructure, never calling an external service.
Correspondent Intelligence
Automatically builds intelligence profiles on lawyers, barristers, and clients from correspondence patterns. Tracks firms, contact histories, and matter relationships — your own private legal intelligence database.
Calendar & Carriage
Matter-linked calendar with carriage rules — court listings flow into matter events, not personal calendars. Separation of diary management from matter carriage, built around how legal practices actually work.
Legal Intelligence Matrix
Cross-references every party, counsel, court, and correspondent across all matters. Tracks who briefs whom, which firms oppose you, QLS registration status, and relationship patterns — a private legal intelligence network built from your own files.
Archive & Retention
Document lifecycle management aligned with Queensland's Legal Profession Act 2007 — 7-year minimum retention post-matter. Automated retention schedules, destruction batch generation, certificates of destruction, and long-term archive flags for wills and property matters.
Jurisdictional Gateways
Legal direction is framed within the rules of the relevant jurisdiction — UCPR 1999, Legal Profession Act 2007, Limitation of Actions Act 1974, Privacy Act 1988 and the Electronic Transactions Act — with legislation refreshed daily and specific to the client. Deadlines, court procedures and obligations are embedded in the workflow, guiding the lawyer rather than deciding for them.
Evidence Capture
A field companion app turns a phone into a witness. Photos, audio and documents are captured with GPS, timestamp and on-device signature, bound to the holder, and flow straight into the matter file with an unbroken chain of custody — built for time-critical situations, including a dedicated domestic-violence mode.
Evidence Authentication
A forensic certainty engine grades the authenticity of emails and documents — the path a message travelled, its cryptographic signatures and verified sender — and issues a plain-English authentication certificate with QR verification. Proven facts are separated from inferences, so what is certified is defensible.
Trust & Office Accounting
Queensland trust-account compliance built in — Regulation 29 and 53 reporting, Form 4 and Form 5, and a clean separation of trust from office money. General ledger, WIP, and BAS & tax reporting with one-click voucher, invoice and receipt generation.
E-Sign & Approval
Client acknowledgements, certified copies, and a lawyer approve-sign-forward workflow — every signature captured with an audit trail and verifiable against the QLS roll. Approvals are held, reviewed and released deliberately, not rubber-stamped.
Client Induction & Identity
Verification of identity on the 100-point and level-of-assurance framework, an induction workflow that resolves every client to one canonical record, and identity proofing that distinguishes a confirmed client from a prospective one — the foundation for disclosure and conflict checks.
Court Early-Warning
Court listings are matched to your matters and turned into a per-lawyer weekly digest with one-click briefings — so a listing surfaces against the right file, with an evidence-readiness checklist, before the date bites.
Privilege & Ethical Wall
Outbound mail is checked against each matter's own-side and opposing roster, built deterministically from the court rolls. Privileged or own-side material headed to opposing counsel — or to the wrong staff member — raises a warning before it leaves, with a logged, defensible reason.
Entity & Public-Record Research
Integrated ASIC, ABR, AustLII and AFCA lookups build verified entity and practitioner records from authoritative sources — right-to-practise, ABNs and corporate detail confirmed against the register, not guessed from an email signature.